Office Manager

Full-timeAdministration

We’re seeking a proactive and organized Office Manager to keep our fast-paced office running smoothly. If you have strong communication skills, attention to detail, and enjoy supporting a growing team in a dynamic environment, this role is a great fit.

What we're looking for

We are looking for an organized, proactive, and reliable Office Manager who thrives in a dynamic IT environment.

You have strong organizational and communication skills, with a keen eye for detail and a responsible approach to your work. Comfortable working independently yet supportive of your team, you take initiative in solving problems and improving processes.

You bring a professional but friendly attitude towards colleagues and partners and are proficient in MS Office and Google Workspace, with fluent English communication skills.

Responsibilities

Organize and coordinate daily office operations, including ordering office supplies, equipment, and consumables, and monitoring inventory.

Ensure a neat, functional, and pleasant working environment for all employees.

Provide administrative support to the finance and HR teams and manage business documentation, including preparation and archiving, invoicing, contract monitoring and preparation, communication with accounting, and document delivery.

Communicate with potential and existing domestic and international partners, collaborators, clients, suppliers, and service providers, managing contracts, monitoring deliveries, and controlling invoices and payments.

Organize internal events, meetings, and travel arrangements including bookings, logistics, and expense management.

Monitor and coordinate mail, courier shipments, and other administrative processes.

Collaborate with management to improve office and administrative operations.

Support the onboarding process for new employees by preparing workspaces, managing administration, and introducing internal processes.

Record and update internal data, databases, and documents.

Care for employees' basic needs and help maintain a positive work atmosphere.

Requirements

Has strong organizational and communication skills.

Is precise, responsible, and detail-oriented.

Possesses the ability to work independently while also caring for team support.

Shows initiative in problem-solving and is ready to improve existing processes.

Maintains a professional, yet friendly approach towards colleagues and partners.

Is familiar with working in MS Office and Google Workspace (knowledge of English is required as part of communication is conducted in English).

What we do

We're a software development company that helps entrepreneurs build businesses and companies better their processes.

We work together with our client–partners as a dedicated team delivering digital products and bringing a genuine ownership mentality to the table. Our partners trust us because we focus on addressing risk head-on and learning quickly about new domains.

This approach, coupling an experimental mindset and incremental software development, results in a collaborative and professional atmosphere where we all have room to learn and grow daily.

Why apply

Join a stable and growing IT company that offers a positive and informal work atmosphere where initiative and open communication are truly valued.

Enjoy a supportive management team that invests in your professional growth, work in a well-organized and pleasant office with flexible options including occasional remote work, and benefit from paid time off and flexible hours.

Experience a healthy, trust-based work culture that fosters mutual respect and a great team spirit.